Consultant Reimbursements

Using your credit card to process bookings, allows you to have full access 24/7 from anywhere in the world... plus the added perk of accumulating frequent flyer points on your clients bookings!

In order for us to reimburse your card we need three things:

- Cleared Funds on file

- A screenshot of the booking with the client name and amount

- A screenshot of the charge on your card

When you are uploading your proof to the booking form, please ensure you attach not only the charge on your card but also a snip of the booking otherwise we will have to reject your booking form.

You can just snip and paste onto the one word/pages/pdf... we have attached a few examples for you below.

Obviously you are always welcome to send through a booking form for payments to be processed/tickets issued by GTN if you prefer.

This really is very important... I have to ensure that we have a record of the financial details for auditing and for our annual AFTA registration... we are putting a HUGE amount of client funds into consultant accounts on an annual basis ($7 million from Jan-Jun 2024) so I am sure you can understand what this is soo important and creates such a red flag externally.

For those of you who do large reimbursements for corporate clients at the end of the month, or put bookings on your cards before the client has paid, the easiest way would be to have a running google or word/pages doc for each client (google sheets you could just have one per month with tabs per client) and paste them in as you go and then save it as a pdf when it is time to submit... this will save you having to go back and look for anything when you submit the booking form for reimbursement.

Kate x

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