GTN ADMIN - PROCESSES / HOW TO GUIDE

GTN ADMIN - PROCESSES / HOW TO GUIDE



The most important things to keep in mind when working in admin are:

  1. Client funds are receipted accurately - please copy and paste both name and amount from the ANZ Bank Statement/Mint Report (Actual payee, not reference name)

  2. The payment hasn't already been receipted (ie Mint receipted the day before for flights but cleared today) to avoid duplicating... receipts make the money real and available for the consulants to use!

  3. There is there money on file before making any payments or issuing flights

  4. The money is allocated to the required line (and therefore showing in black in VTO Payments) before making any payments or issuing flights

  5. You don't pay anything that is in red in VTO **Unless it is a deposit only, and there is enough allocated to the line to cover the deposit payment.

  6. Both the line and the whole file are a positive commission 

  7. You pay off the correct nett amount - ie copy & paste from Air Tickets, ANZ or Mint EFT

  8. You do the payment or issue the flights before paying off in VTO

  9. Use 'Multi Pay' in ANZ for reimbursements to the same consultant as it's faster to pay and authorise.

Attached is the printable PDF version of the How To Guide

Extra VTO Training Videos
  • Supplier Payments - Sidebar VTO Video
  • Consultant Reimbursements - Agency Cards VTO Video - terrible examples because his lines are all in red with no money on file/allocated, but the process is there.
  • Receipting Client Payments VTO Video


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